CorpTrace Solutions LLC, Host, its parent, affiliates and/or subsidiaries (Company) recognizes the importance of protecting the privacy of business information about you, its customers. Business information includes all of the business related identifying information that you provide to Company. Company is sensitive to your privacy interests and believes that protecting valuable business and/or financial information is one of Company’s most significant responsibilities.
The policies outlined below describe Company’s policies to protect your privacy.
Use, Collection and Retention of Customer Information
Company collects, retains and uses information about its customers that is required by law to administer Company’s business and provide high-level services to our clients. Company retains information no longer than necessary to meet such objectives. All information voluntarily submitted, becomes the property of Company, with such submission acknowledging and consenting to Company’s authority to use customer’s name and/or address for advertising and promotional purposes without further consideration, unless prohibited by law. Customers who do not want Company to use their business information for Company’s marketing efforts, may opt out by informing Company of such in advance.
Maintenance of Accurate Information
Company has established procedures so that its customer’s business and/or financial information is accurate, current and complete, in accordance with reasonable commercial standards. Any request to correct inaccurate information will be responded to within a timely manner.
Limiting Employee Access to Information
All Company employees are educated about the importance of privacy and confidentiality. Only those employees having a legitimate business reason for knowing a customer’s business and/or financial information have access to such information.
Protection of Information via Established Security Procedures
Company maintains rigorous security standards and procedures regarding unauthorized access to customer information.
Restrictions on the Disclosure of Account Information
Company provides information about customer accounts or other business related identifiable data to third parties only when: 1) the information is provided to help complete a customer initiated transaction; 2) the customer requires it; 3) the disclosure is required by/or allowed by law; or 4) it is necessary to process transactions and provide services.
Maintaining Customer Privacy in Business Relationships with Third Parties
If it is necessary to provide business related identifiable customer information to a third party, Company shall insist that the third party adhere to similar privacy principles that provide for keeping such information confidential.
Disclosure of Privacy Principles to Customers
Company’s customers have the right to know what information is kept about them and how the information is used. Customers have the right to have any inaccurate information corrected or deleted.
If a customer or its customer should have a compelling privacy or security issue, such customer may contact the official custodians of the public records that contain sensitive information about such customer, to determine how to remove certain information from the public record. Such a process will help ensure that the information is not available from the public records custodian or any other information provider.
Information subject to change without notice.